HMIS/CES Resources

This page is your one-stop hub for HMIS and CES materials. Here you’ll find trainings, forms, policies, and helpful tools to support your daily work. Use the search and filters to easily locate what you need — from client assessments to data sharing agreements and more.

Onboarding

Start here if you’re new to HMIS or CES. Complete these trainings and agreements to get system access and meet compliance requirements.

Title	Category	Type
HMIS Agency Agreement Authorized Representative submits this to add new staff and confirm agency responsibilities.	Agreement	Form
HMIS/CES Agency & End User Agreement Required for new HMIS/CES users—covers data security and access.	Agreement	Form
CES Participation Agreement Grants access to CES meetings and confirms participation.	Agreement	Form
Street Outreach Map User Agreement Required for agencies accessing the Street Outreach Map tool.	Agreement	Form

Clarity Program Setup Forms

Use these forms to create or update programs, outreach maps, or data-sharing agreements.

Title	Category	Type
HMIS Program Add/Close/Modify Form Notify HMIS of program additions, closures, or changes.	Program Setup	Form
New Outreach Encampment Map Form Request a new encampment to be added to the outreach map.	Program Setup	Form
Agency Data Sharing Agreement Set up or renew a data-sharing agreement for coordinated services.	Program Setup	Form

HMIS & CES Program Forms & Assessments

Client-facing forms and assessments used across HMIS and CES projects.

Title	Area	Type
KS BoS CoC CES HOMELESS Assessment Use for clients literally homeless (Category 1) to determine CES prioritization.	CES Assessment	PDF
KS BoS CoC CES PREVENTION Assessment Use when household is housed but at imminent risk of homelessness.	CES Assessment	PDF
HMIS Profile Page Collects project, household, and client identifiers at intake.	Intake	PDF
Current Living Situation Assessment Documents where the client is staying and verifies homelessness status.	Assessment	PDF
HUD–CoC Status Assessment Annual update for income, benefits, and housing status.	Annual Assessment	PDF
HUD–CoC Project Enrollment Form Enrolls the client or household into the project.	Enrollment	PDF
HUD–CoC Project Post Exit Form Documents exit destinations and outcomes to complete the record.	Exit	PDF

Other Resources

Ongoing reference materials, helpdesk links, and key documents for HMIS and CES users.

Title	Category	Type
Freshdesk Ticketing System Submit HMIS/CES support requests and track resolution.	HelpDesk	Link
CES Policies & Procedures Official CES policy document outlining procedures and coordination.	Policy	Doc
HMIS Access Roles Guide Defines HMIS role types to determine staff access levels.	Guide	Doc

Office

2001 Haskell Avenue
Lawrence, KS 66046