CES Access point Training
CES Access Points serve as crucial entry locations where individuals or families can connect with the Coordinated Entry System (CES) for assistance. As of October 1, 2023, the Kansas Balance of State Continuum of Care (KS BoS CoC) has implemented a new assessment tool, created with contributions from service providers, community members, and individuals experiencing homelessness. The CE Committee is committed to continually refining this tool based on data insights and community feedback, ensuring it meets evolving needs.
CES Core Components
Access, Assessment, Prioritization, Referral
When the Coordinated Entry System is implemented correctly, it creates a standardized and consistent data collection process that aligns with HUD’s requirements. This linkage ensures that all data collected across different entry points and service providers is uniform, making it easier to track and manage homelessness services and outcomes.
Access & Access Points
Access points form the foundation of the Coordinated Entry System, allowing individuals to be assessed and included on CES lists from various locations, whether physical or virtual. Providers at access points gather profile and enrollment for individuals in CES and conduct CES assessments. The Kansas Statewide Homeless Coalition (KSHC) operates as a remote access point, assisting individuals seeking services within the BoS and supporting agencies wishing to add households to the Community Queue (CQ)/CES List.
CES Participation Agreement: documents all required functions and responsibilities to ensure CE access and needs to be completed for ALL individuals seeking any type of CES access.
Community Queue (CQ): This list comprises all households actively seeking services within a region and is reviewed at regional Case Conferencing meetings. It is advisable for those adding households to the queue to attend CES meetings to update and advocate on the participant’s behalf. To add households to the list, an assessment or “Prefer not to complete CES assessment” must be present within a Homeless CES enrollment.
Access to HMIS with No CES Access
Non-CES Option: Grants access to the agency’s main database in HMIS for household creation and program enrollment, without participating in CES.
If you would like this access, send a Helpdesk ticket to the HMIS team.
This option does not allow you to take part in CES – if you want the ability to assess households and attend case conferencing to advocate, you need CES Option 1 access.
Options for CES Access
- Conduct paper assessments and participate in case conferencing.
- No HMIS database access
- Assessments must be sent to someone with HMIS & CES access for entry
CES Requirements for Access
- Directly input CES workflow information (Profile information, CES enrollment, CES Assessment, etc.) into HMIS, add households to CQs, and participate in case conferencing.
- Ability to update CQ referral notes and perform check-ins to ensure households do not fall off the CQ for inactivity at 90 days, and
CES Requirements for Access
- Directly input CES workflow information (Profile information, CES enrollment, CES Assessment, etc.) into HMIS, add households to CQs, and participate in case conferencing.
- Ability to update CQ referral notes and perform check-ins to ensure households do not fall off the CQ for inactivity at 90 days, and
- This type of access can request CES referrals for the programs they have in HMIS
- CES referrals are required for permanent housing programs funded by HUD ESG or COC.